Sectional Title Accountant

Job Description

Trafalgar is the leading property rental agency across South Africa, letting and managing residential properties across all major metropolitan areas. Trafalgar has a wide selection of homes to rent, to suit all budgets, tastes and areas. Trafalgar offers full-service sectional title and home owners association (“HOA”) property management services across South Africa.  A strong focus on accurate budgeting, detailed financial management reporting and governance excellence underpin Trafalgar’s property management services. Trafalgar Financial Services (“TFS”) is a boutique financial services company specialising in a range of property financial services products, targeted at residential estates and complexes across South Africa. Trafalgar Financial Services (“TFS”) is an authorised financial services and credit provider with a specialist property finance focus.

As an ongoing recruitment effort and to build a talent pool, Trafalgar Group is in search of a Sectional Title Accountant to join their dynamic and strategic team. You need to be of analytical thinking, be proactive, deadline driven and can work well under pressure.

Duties and Responsibilities

• Monthly PTB Review
  • Analysis of General Ledger accounts to ensure accuracy, completeness and validity of information. Qdocs to be used as a cross reference.
  • Capturing of journal entries to correct misallocations and to update external and investment account balances.
  • Noting any variances or concerns on the Chairman Pack report and escalating same to the designated Portfolio Manager.
  • Advising the Portfolio Manager of new or existing insolvent schemes.
  • Monthly updating of municipal reconciliations.
  • Monthly escalation of insurance claim, petty cash and legal fee enquiries to the Portfolio Manager.
  • Monthly recording of PTB distribution date on building control schedule.
• Budget Preparation and Loading
  • Prepare the annual budget using the Trafalgar template and Budget Questionnaire.
  • Unibase Multi month columnar report and Qdocs invoice report to be used to cross reference financial information.
  • Trustee approved or AGM approved budget to be loaded on Unibase timeously once received from the Portfolio Manager.
• Taxation
  • Prepare and submit the annual income tax return with reference to the audited financial statements.
  • Prepare and submit the monthly or bi-monthly VAT return with reference to the Unibase VAT report and exception reports.
  • Quarterly request a SARS statement of account and ensure no outstanding returns, payments or refunds.
• Annual Audit File Preparation
  • General ledger to be thoroughly scrutinized for accuracy, completeness and validity of financial information. All outstanding debtors / creditors to be raised and Balance Sheet items to be confirmed and agreed to third party information before the audit report is prepared.
  • Qdocs audit report together with any required attachments to be copied to CD and circulated to the auditor promptly.
• Review of Audited Financial Statements, Resolution of Audit Queries, Distribution of AFS and Capturing of Audit Adjustments on Unibase.
  • Timeous and clear resolution of audit queries with the assistance of Portfolio Manager and Trustees when requested.
  • Draft AFS to be scrutinized and all audit journals related to the Balance Sheet to be investigated, understood and questioned if necessary
  • AFS to be distributed to the Portfolio Manager once all queries are resolved.
  • Adjusting audit journals to be passed and agreed on Unibase once the AFS are approved.
• General
  • Daily review of email / correspondence/ queries and attendance and resolution of same within a T 24-hour time period as far as possible.
  • Daily updating of building control schedules so as to accurately record the financial status of the building.

Minimum Requirements:

• Tertiary qualification graduate (ideally finance or accounting)
• At least two years’ experience in a bookkeeping/accounting environment
• Audit background (advantage)

Knowledge:

• Computer knowledge – Microsoft Office
• Understanding ST Act and Companies Act
• Understanding of the Income Tax Act and VAT Act
• Basic Accounting principles
• Ability to read and understand Sectional plans

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