Property Management, Property Rentals and Property Financial Services in South Africa

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Regional Financial Manager - Cape Town

Job: Regional Financial Manager – Cape Town


Cape Town

Job Information

Trafalgar Property Management, the largest residential property management company in the country,  is currently seeking to employ a Regional Financial Manager for its Cape Town office.

The candidate must have a honours degree in accounting and strong inter-personal skills.

Interviews for the position will take place in either Johannesburg or Cape Town, if you do not reside in Johannesburg or Cape Town then please do not apply for this position we will not be attending to any skype or telephonic interviews for this position.

If you do not receive a response from our Human Resources Department within 14 days then please consider your application unsuccessful.

Applicants to submit their cv to Michael Schaefer  –


Job Description:

  1. Loading of Invoices on Unibase
  2. Creating and editing creditors on Unibase
  3. Netcash Reports and validation of same
  4. Reconciliations of creditors to Statement
  5. Prior period loading of creditors on Unibase
  6. Capturing of cheque on Unibase
  7. Uploading a payment batch in Standard Bank
  8. Uploading a creditors Remit E batch on Unibase ( EFT Payment Batch)
  9. Paying the creditors
  10. Understanding of Office Management Splits
  11. Understanding of vat entries as well as compliance of Vat Invoices
  12. Understanding of Asset Rental Schedule
  13. Understanding of Galix Charges
  14. Top up of Float on Credifon Machine and readings
  15. Q Docs Workflow cycle/ Scanning / loading / validating
  16. Petty Cash and Recon
  17. Ensuring we use the correct GL codes as per budget
  18. Raising of Public Officer Fees
  19. Loading of Office Rentals
  20. Loading of Telkom and Orion
  21. Payment of Vat to SARS
  1. Receipting debits and credits on bank statement
  2. Adding bank statement entries on Unibase
  3. Clearing of reconciling items on Unibase
  4. Following up of unrecognized items
  1. Understanding of the Trust Draws – Weekly / Monthly
  2. Referencing on Unibase
  3. Capturing of the trust Draw on Unibase
  1. Updating the 3 monthly cash flow
  2. Review of the monthly Income and Expenditure for Cash flow for the region
  1. Understanding and maintaining of Equipment Rental Contracts
  1. Credifon Readings from CT Machine
  2. Recovery of Photocopy and delivery charges from buildings
  3. Receipting all income for the month
  4. Capturing all creditors for the month and loading of payments
  5. Reports from the Man 3000 Telephone system – Recoveries for abuse of phones by staff
  6. Report from Investec and Nedbank for Admin Fee – Due to Trafalgar
  7. Balancing Bank Recon to bank account on Unibase
  8. Finalizing of monthly board pack sent to NFM as per INDEX
  9. Recovery of all debt owed to the business account(Sundry Debtors)
  10. Transfer of salaries – Cape Town to Salary Account
  11. Capturing Salary Journal
  12. Capturing Debit Orders from BS (MTN, Data build, etc.)
  13. Vat Recon to be done and submitted via EFILING
  14. Raising of Investec/Nedbank Admin Fee
  15. Review of all receivables and payables in the BS (4153, 3217)
  16. Recovery of all staff loans via payroll and AOD
  1. Daily/Weekly transfers from Investec/Nedbank to and from the trust – Surpluses and Funded balances
  2. Indexing all bank statements on Q Docs
  3. Printing month end Admin Fee Report for the Board Pack
  4. Ensuring FICA Compliance when loading new clients
  1. Q Docs Workflow and Invoice maintenance
  2. Municipal Procedures and Investec Recon
  3. Assisting  with the Investec credit card reconciliation
  4. Assisting the Branch Managers with related queries
  5. Authorizing and checking batches loaded by Creditors Clerk
  6. Preparation of Annual Audit File for External Audit
  7. Assistance and feedback for External Auditor queries
  1. Compilation of new budget for branch and review with Managers
  2. Loading of budget on Unibase
  3. Monitor Income and Expenses as per approved budget
  • Q DOCS
  1. Weekly status and workflow review – creditors clerk
  2. Stakeholder approval review
  3. Reporting on non-compliant invoices and exceptions
  4. Verification of Netcash Reports and ensuring compliance
  1. Daily Banking and Receipting
  2. Receipting of cheque on Unibase  and ensuring DS numbers balances
  3. Capturing of creditors and emailing batched to the central team
  4. Capturing of municipal payments
  5. Paying and checking 3rd party payments at Pick n Pay
  6. Deposit Refunds on Unibase and reversal requests
  7. Assisting Portfolio Managers and Creditors with remittance advice queries
  8. Reporting on Exceptions and Q docs outstanding workflows

Supervising the Municipal Clerk

Supervising the Creditors Clerk

Checking and validating Trust Procedures

Prevention of Fraud initiatives

Funded Balance Management and Reporting

Year on Year Comparisons

Cost Saving initiatives

Appraisal and Staff Performance

Variance reporting and follow up

General Office Administration

Analysis of Recoveries and Agent Unit debtors

Follow up on Netcash and Stakeholder exceptions

Z Account reporting and clearing

Required Skills

  1. Diligent and high attention to detail, able to identify errors and make corrections
  2. Good verbal and written communication skills
  3. Assertive and resourceful, able to resolve issues completely
  4. Able to work well under pressure
  5. Work effectively in a team environment
  6. Must have excellent time management skills
  7. Strong technical knowledge
  8. Up to date with the latest accounting standards and best practices



Contact Person

Michael Schaefer

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